Privacy notice

1. About this notice

Skye Vision is a field-service application in development by Skye Heating & Air Conditioning LLC. This notice covers this informational website and the current iPhone prototype. It separately describes the planned Gmail work-order import connection. Questions can be sent to hvacservices@skyeheatingairconditioning.com.

Updated November 15, 2026. Gmail imports are not live. Visiting this website does not connect a mailbox or upload jobs, photos or videos from the app.

2. The current iPhone prototype

The app can store job names, work-order information, addresses, tenant contact information, notes, photos, videos and selected video clips in its local iPhone storage. The information present depends on what you enter or capture.

You control the app’s camera, microphone and supported-glasses permissions through the app, your device and the relevant glasses software. Saved job details can be sent to a selected supported pair of display glasses. Recording and job-card display currently use separate sessions.

If you enable the optional local-network viewer, camera frames are sent to the configured viewer. That viewer currently does not carry audio. If you export media to Photos or another app, a separate copy may be created and handled by that service. The prototype does not automatically upload photos or video to AppFolio.

Jobs and media saved on an iPhone are currently a device-local collection. Signing out of a future email-import account will not, by itself, remove those local items or separate them into individual technician accounts.

3. The planned Gmail connection

The Gmail import service is not live yet. It is being prepared to let a user connect Gmail through Google sign-in and review job drafts created from selected AppFolio work-order notification emails.

Google handles authentication. Skye Vision does not ask for or receive your Google password. The planned request includes your Google account identity and email address, and Gmail read-only access.

Gmail read-only permission can technically allow an app to read the mailbox. Google does not restrict that permission to AppFolio messages. Skye Vision’s prepared import process searches for matching AppFolio work-order notifications and reads matching message information and text to prepare job drafts.

The connection is not designed to send messages, delete email, change labels or mark messages as read. Connecting Gmail is separate from signing into an AppFolio portal.

4. Information used for imports

For matching notifications, the prepared service can process sender and message information, the subject and relevant message text, and work-order details present in the email. Those details can include a work-order number, property or unit address, service description, notes, tenant name and phone number, status or priority, source excerpts and available work-order links.

Job drafts are intended for review and correction before being saved. Information that is absent from an email is not a promise of complete work-order information.

Attachment names, file types and sizes may be listed. The prepared service does not import email attachment contents. It does not automatically transfer saved photos or videos to AppFolio.

5. Use and sharing of information

Current prototype information is used to provide the job, capture, display and user-selected export workflows. The planned Gmail data is used to identify relevant work-order notifications, prepare review drafts and maintain the authorized email connection.

Skye Vision will handle information received from Google APIs in accordance with the Google API Services User Data Policy, including its Limited Use requirements, and the applicable Google Workspace API user-data policy.

Google user data will not be sold, used for advertising or used to train generalized AI models. The prepared email-import process does not send email content to an AI provider. Any future optional AI report-writing feature will require its own disclosure before it handles data.

The email service will require infrastructure providers to process data on Skye Vision’s behalf. Its hosting providers and processing arrangements have not been selected for public operation. Those details must be completed before the email pilot begins.

6. Storage and retention

In the current prototype, local jobs and captures remain on the iPhone until removed using the app’s available controls. Copies exported to Photos, another app or a recipient must be managed separately.

The prepared email service encrypts stored Google credentials and draft contents. Imported email drafts are configured to expire after 30 days. Saving a draft as a local job creates a separate app record that does not disappear when the email draft expires.

The prepared service keeps an email-import account until it is deleted. Deletion removes its account records, sign-in sessions, linked Google identity and credentials, and imported drafts from the active service database. Temporary hashed security markers expire after 10 minutes and are removed during the next startup or hourly maintenance; they prevent an older sign-in attempt from restoring a deleted account. Hashed sign-in request counters retain the current and previous hourly buckets and are cleaned during routine maintenance. Pilot invitation addresses also exist in operator configuration until the operator removes them. Hosting, operational-log and backup-retention arrangements still need to be finalized before live email access is enabled.

7. Disconnecting and deletion requests

In the prepared email workflow, signing out ends the Skye Vision email-account session. It does not revoke the Google connection. Disconnect Gmail is a separate control: it stops imports, removes stored Google credentials and attempts to revoke the Google grant.

Disconnecting Gmail does not automatically delete existing email drafts, local jobs, photos, videos or exported copies. Drafts remain subject to their retention period. You can also review and revoke access through your Google account’s connected-app settings.

The prepared Delete email-import account control requires an explicit confirmation. It removes the email-import account and associated server drafts, stops imports and attempts Google access revocation. It leaves the Gmail mailbox, local jobs and media, and separately exported copies unchanged. If Google revocation cannot be confirmed, the app directs the user to review access in Google account settings. This control still needs live deployment and iPhone testing. For a privacy question or request about information handled during development, contact hvacservices@skyeheatingairconditioning.com. We will need enough information to identify the relevant record and verify the request.

8. This website

This informational website is hosted on a DigitalOcean server operated for Skye Vision. To deliver and protect the website, the server and hosting provider process connection information such as your IP address, requested pages, request times and browser information. This information may appear in technical or security logs. Log handling depends on the server configuration and the provider’s infrastructure practices; this notice does not promise a fixed retention period for those logs. DigitalOcean describes its own processing in its privacy policy.

The website code uses no analytics scripts, advertising trackers, email signup database or tracking cookies. The sample job-card controls run in your browser and contain illustrative information. The site has no account sign-in or data-submission form.

Contact links open your email application. No message is sent automatically. If you choose to email us, we handle the information you include to respond to your inquiry. Please leave tenant details and private work-order content out of an initial message.

9. Updates and contact

This notice will be updated as Skye Vision’s available features and service arrangements change. The Gmail sections describe a planned connection; live-device checks and email-service hosting, operational-log and backup-retention arrangements must be completed before live email access is enabled. Material changes to Google data access require an updated disclosure and, where applicable, renewed permission.

Product and privacy contact: hvacservices@skyeheatingairconditioning.com.